1. Who we are and important information
We are the Peter Darrell Trust, a registered charity in Scotland, (Charity No. SC 023011). Our registered address is 19 Balmoral Drive, Bearsden, Glasgow G611DJ and our administration address is 33 Ulundi Road, Blackheath, London, SE3 7UQ. You can contact us at peterdarrelltrust@gmail.com.
This privacy policy gives you information about how the Peter Darrell Trust collects and uses your personal data through your use of our website, or if you have contact with us in any other way, including any data you may provide when you register with us, sign up to receive our newsletter or make a donation on our Just Giving Page or otherwise.
The Peter Darrell Trust is the controller and responsible for your personal data (collectively referred to as “the Trust”, “we”, “us” or “our” in this privacy policy).
2. The types of personal data we collect about you
Personal data means any information about an individual from which that person can be identified.
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
- Identity Data includes first name, last name, any previous names, username or similar identifier;
- Contact Data includes address, email address and telephone numbers;
- Financial Data includes bank account and payment card details. If donating to us on our Just Giving Page or by using SumUp, the third party payment processors collect your card details. We do not store your card details. If you donate to us, we store your Identity Data, Contact Data and a record of your donation;
- Technical Data includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, device ID and other technology on the devices you use to access our website;
- Profile Data includes your feedback and survey responses;
- Usage Data includes information about how you interact with and use our website; and
- Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
We also collect, use and share aggregated data such as statistical or demographic data which is not personal data as it does not directly (or indirectly) reveal your identity. For example, we may aggregate individuals’ Usage Data to calculate the percentage of users accessing a specific website feature in order to analyse general trends in how users are interacting with our website to help improve the website and our service offering.
3. How is your personal data collected?
We use a Google account and Google Drive to manage our email, documents, and file storage. This means that personal information we hold may be stored or processed using Google’s systems. Google acts as a data processor on our behalf. Google’s processing of information is governed by its own privacy policies and terms, which set out how Google protects data and the security measures it applies. You can read more about how Google handles data in its Privacy Policy and related documentation.
We use different methods to collect data from and about you including through:
Your interactions with us. You may give us your personal data by filling in online forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
- subscribe to our newsletters;
- request marketing to be sent to you; or
- give us feedback or contact us;
Automated technologies or interactions. As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. Please see our Cookie Notice which is on the bottom of each web page for further details;
Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources;
Technical Data is collected from the following parties:
- analytics providers such as Google based outside the UK; and
Contact, Financial and Transaction Data is collected from providers of technical, payment and delivery services such as Just Giving.
4. How we use your personal data
Legal basis: The law requires us to have a legal basis for collecting and using your personal data. We rely on one or more of the following legal bases:
- Performance of a contract with you: Where we need to perform the contract we are about to enter into or have entered into with you;
- Legitimate interests: We may use your personal data where it is necessary to conduct our business and pursue our legitimate interests, for example to prevent fraud and enable us to give you the best and most secure experience. We make sure we consider and balance any potential impact on you and your rights (both positive and negative) before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law);
- Legal obligation: We may use your personal data where it is necessary for compliance with a legal obligation to which we are subject; and
- Consent: We rely on consent only where we have obtained your active agreement to use your personal data for a specified purpose, for example if you subscribe to our email newsletter.
Purposes for which we will use your personal data
We may use your personal data in the following ways:
- To register you as a new member;
- To manage our relationship with you;
- To administer and protect the Trust and our website;
- To deliver relevant website content;
- To use data analytics to improve our website, relationships and experience; or
- To send relevant marketing communications.
Direct marketing
You will receive marketing communications from us if you have requested information from us and you have not opted out of receiving the marketing. We may also analyse your Identity, Contact, Technical, Usage and Profile Data to form a view on what may be of interest to you so that we can then send you relevant marketing communications.
Third-party marketing
We will get your express consent before we share your personal data with any third party for their own direct marketing purposes.
Opting out of marketing
You can ask us to stop sending you marketing communications at any time by following the opt-out links within any marketing communication sent to you or by contacting us at peterdarrelltrust@gmail.com.
If you opt out of receiving marketing communications, you will still receive service-related communications that are essential for administrative purposes (for example, checking that your contact details are correct).
Cookies
For more information about the cookies we use and how to change your cookie preferences, please see our Cookie Notice which is on the bottom of each web page.
5. Disclosures of your personal data
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
6. International transfers
We do not transfer your personal data outside the UK through the use of our website. However, through our use of our Google account, your information may be stored and processed on servers outside the UK. When this happens, Google applies safeguards designed to ensure that your information remains protected to a standard equivalent to UK data protection law. These safeguards may include the use of approved international data transfer mechanisms.
7. Data security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
8. Data retention
How long will you use my personal data for?
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
By law we have to keep basic information about our users (including Contact, Identity, Financial and Transaction Data) for six years after they cease being members for tax purposes.
In some circumstances you can ask us to delete your data: see paragraph 9 below for further information.
In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
9. Your legal rights
You have a number of rights under data protection laws in relation to your personal data.
You have the right to:
- Request access to your personal data (commonly known as a “subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it;
- Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us;
- Request erasure of your personal data in certain circumstances. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request;
- Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) as the legal basis for that particular use of your data (including carrying out profiling based on our legitimate interests). In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your right to object;
- You also have the absolute right to object at any time to the processing of your personal data for direct marketing purposes (see opting out of marketing) in paragraph 4 for details of how to object to receiving direct marketing communications);
- Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you;
- Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain services to you. We will advise you if this is the case at the time you withdraw your consent; and
- Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in one of the following scenarios:
- If you want us to establish the data’s accuracy;
- Where our use of the data is unlawful but you do not want us to erase it;
- Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or
- You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it. - If you wish to exercise any of the rights set out above, please contact us at peterdarrelltrust@gmail.com.
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
10. Contact details
If you have any questions about this privacy policy or about the use of your personal data or you want to exercise your privacy rights, please contact us in the following ways:
Email address: peterdarrelltrust@gmail.com
Administration address: 33 Ulundi Road, Blackheath, London,SE3 7UQ
11. Complaints
You have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). However, before doing so please make sure you have first made your complaint to us or asked us for clarification if there is something you do not understand.
12. Changes to the privacy policy and your duty to inform us of changes
We keep our privacy policy under regular review. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us, for example a new address or email address.
13. Third-party links
This website may include links to third-party websites, plug-ins and applications, e.g. to our Just Giving page. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.
MAY 2026
